Label Splitter

Use the Label Splitter to change the format of any label files (issue labels, one-shot labels, promotional labels, group subscription labels, subscription agency labels and renewal labels).

To use the Label Splitter, select 'Print' from either the 'File' or the 'Reports' menu, go to the 'Labels' tab of the 'Print Saved Reports' screen, select a label file, and click on the "Label Groups" button located to the right of the label file listing. Once QuickFill displays the label groups within the file,  choose the format to be used for each label group in the 'Output Type' column. If you want to create separate files for some label groups, enter a file number (from 1 to 99) in the 'Group' column. When you are done, click on "OK" to run the label splitter.

If you requested label files, the newly split label files will appear on the Labels tab of the 'Print Saved Reports' screen with file names similar to "Issue labels—Group 1". If you requested dBase files, the files will appear on the Mail Merge tab with file names of the form QFLABnnn.DBF, where nnn is a number.

You do not have to use the same format for all of the label groups within a label file. For example, if you print all air mail labels in-house on pressure sensitive labels and send the rest of your labels to a mailing house, you would select 'Labels' for label groups with a ship class of "A" and 'dBase' or 'dBase Audit' for the rest of your label groups.

Output Type

Use this field to specify the type of file you would like QuickFill to create for a specific label group. For systems without the audit feature the choices are 'Labels' or 'dBase'. In systems with the audit feature, there is a third format named 'dBase Audit'. You should choose 'Labels' for the groups for which you want standard labels, printed directly from within QuickFill. You should choose 'dBase' for the groups where you want files that you can transmit to your mail shop or can feed into postal presort packages such as PostWare and ArcList. You should choose the 'dBase Audit' format if you need qualification data fields in the output file.

Click here for details on the dBase and dBase Audit  file formats.

QuickFill suggests some choices for you for each of the groups based on the number of labels in the group. For issue and renewal label groups of less than 250 labels it assumes that you probably want printed labels since there is no cost benefit in performing a postal presort on small groups. For groups of 250 or more and for label types other than issue or renewal labels QuickFill assumes that you want dBase files. You can change the format of any group by clicking on the arrow buttons in the 'Output type' column.

Use the "Change All" button on the bottom left side of the label splitter screen to change the 'Output Type' for all of the label groups that are displayed. Each time you click the button, all of the label groups will be changed to the next available output format.

Group

Use this field to control the number of output files created for your labels. This field defaults to "1" for all label groups meaning that only one output file will be created. If you would like to create separate files for each label group, change the numbers in the 'Group' column (you may use the numbers 1 to 99). If you have multiple label groups that you would like to put in the same file, simply use the same number for each of those groups.

Zone

Check this field for each label group for which you would like the 'Label splitter' report to include a periodical class zone, and county and intra-SCF reports. The label splitter produces the periodical class zone and county and intra-SCF reports based on the periodical class zone table and county and SCF table linked to a publication's definition. (Click here for more information.)

Pub

The publication code associated with the label group. This field is only displayed when analyzing issue labels, renewal labels, and promotional labels.

Bill/Renewal format

This field indicates whether or not bills and/or renewals were produced for a label group. It is only displayed when processing issue labels. The 'Bill/Ren Format' field may contain the following:

If no bills or renewals were produced for your issue label groups, this field will be blank.

Form

The 'Form' field contains the Form ID (from the billing or renewal package) for the corresponding bills or renewals. This field is only displayed when analyzing issue labels and renewal labels. If the 'Bill/Renewal Format' field (when analyzing issue labels) is blank, the 'Form' field will also be blank.

Package

The 'Package' field contains the Package code (from the billing or renewal package) for the corresponding bills or renewals. This field is only displayed when analyzing issue labels and renewal labels. If the 'Bill/Renewal Format' field (when analyzing issue labels) is blank, the 'Package' field will also be blank.

Issue

The issue number to be served to the label group. This field is only displayed when analyzing issue labels.

Premium

The premium code if the label group has premiums to be served with the issue. This field is only displayed when analyzing issue labels.

Split

The split code associated with the label group. This field is only displayed when analyzing issue labels.

Svc

The service code associated with the label group. This field is only displayed when analyzing issue labels.

Ship

The shipping code associated with the label group. This field is only displayed when analyzing issue labels.

Copies

The number of copies associated with the label group. This field is only displayed when analyzing issue labels.

Labels

The number of labels in the label group.

Label Splitter Report

Whenever the label splitter is run, QuickFill produces a 'Label splitter' report. This report contains the information from the label splitter screen (output type, publication, bill/renewal format, etc.) as well as the filename (including path information) for each file created. If your publication definition is linked to a periodical class zone table and a county and SCF table, and the 'Zone' fields were checked, the report will also include periodical class and county and intra-SCF reports. The 'Label splitter' report may be viewed and/or printed from the 'Reports' tab of the 'Print Saved Reports' screen.